Privacy Policy

PRIVACY POLICY
1. Data Controller
The data controller for the personal data collected through this website is:
• Controller: Ángela Fillingham-Wildgoose
• Trade name: Wild Goose Agency
• Tax ID (NIF/CIF): 46756974K
• Address: Carrer Felip II, 217, 08027 Barcelona, Spain
• General email: angela.fw@wildgooseagency.com
This policy applies to the processing of personal data carried out through wildgooseagency.com , contact forms, electronic communications, and procedures for receiving proposals or manuscripts managed by the agency.
2. What data we may process
Depending on the relationship with the agency, we may process the following categories of data:
Contact and identification data
• Name and surname.
• Pseudonym or professional name.
• Email address.
• Phone number.
• Country or place of residence.
• Postal address, when necessary.
Professional and literary data
• Biography and professional trajectory.
• Curriculum vitae.
• Published works.
• Awards, nominations, and recognitions.
• Literary genre and areas of specialization.
• Previous publishers, agents, or representatives.
• Links to professional pages, social networks, or publications.
• Information about sales, editions, translations, or rights of a work.
Information included in proposals and manuscripts
• Cover letter.
• Synopsis.
• Sample or manuscript.
• Editorial material.
• Information on authorship and ownership of rights.
• Any other information voluntarily included in the submitted material.
Contractual, tax, and financial data
When a professional relationship exists, we may process:
• Billing data.
• Tax identification.
• Contractual information.
• Bank details.
• Payments, settlements, commissions, and royalties.
• Information necessary for the management of literary and editorial rights.
Technical and browsing data
• IP address.
• Browser and device type.
• Operating system.
• Technical identifiers.
• Access logs.
• Cookie preferences.
• Information about the use and navigation of the site.
3. Purposes and legal bases
Attending to inquiries and contact requests
We will process the data to answer questions, professional requests, editorial inquiries, or communications sent to the agency. The legal basis will be the consent of the data subject and, when the inquiry is related to a possible contractual relationship, the application of pre-contractual measures requested by the data subject.
Receiving and evaluating proposals or manuscripts
When the agency keeps a reception procedure open, the data may be used to:
• Verify that the proposal meets the submission requirements.
• Classify and organize the received material.
• Conduct an initial evaluation.
• Contact the sender.
• Assess a possible representation relationship.
• Maintain an internal record of received proposals.
The legal basis will be the request for pre-contractual measures, the consent expressed through the submission, and, where applicable, the agency's legitimate interest in properly managing and documenting its selection processes. The submission of a proposal does not guarantee that it will be read in its entirety or that an individual response will be received.
Managing relationships with authors and other professionals
When a contractual or professional relationship exists, we will process the data to:
• Negotiate and manage contracts.
• Represent the author.
• Present works to publishers, production companies, platforms, translators, or other potential licensees.
• Manage editorial, audiovisual, translation, and other derivative rights of the works.
• Manage payments, settlements, billing, and tax obligations.
• Maintain professional communications.
The legal basis will be the execution of the contract, compliance with legal obligations, and, in certain cases, the legitimate interest in properly managing the professional relationship.
Sending informational or commercial communications
When the person has given their consent, we may send information about news, novelties, authors, works, activities, or services of the agency. When a prior professional relationship exists, communications related to similar services may be sent, provided that the legislation allows it and a simple and free way to object is offered. The recipient may withdraw their consent or unsubscribe at any time.
Ensuring site security
Technical data may be processed to prevent unauthorized access, detect fraudulent activities, keep security logs, and protect the technological infrastructure. The legal basis will be the agency's legitimate interest in ensuring the security of the site, its systems, users, and communications.
Complying with legal obligations
Data may be processed when necessary to comply with tax, accounting, commercial, administrative, judicial obligations, or those related to data protection and intellectual property. The legal basis will be compliance with a legal obligation.
4. Obligatory nature of the data
Fields identified as obligatory in the forms must be completed to process the request. The refusal to provide the necessary data may prevent the agency from responding to an inquiry, assessing a proposal, or managing a contractual relationship. The user guarantees that the data provided is accurate, legitimate, and up-to-date, and undertakes to communicate any relevant modification.
5. Third-party data
When a person provides data of third parties, they declare that they are authorized to do so and that they have informed said persons about the processing of their data. Manuscripts, documents, or communications containing unnecessary personal data of third parties or whose communication to the agency is unlawful must not be submitted.
6. Retention periods
Data will be kept for the time necessary to fulfill the purpose for which they were collected and, subsequently, for the periods required by applicable legislation. As a general rule:
• Inquiries will be kept while being processed and for the time necessary to prove the response.
• Unselected proposals may be kept for six months from their receipt or the closure of the process.
• Materials from rejected proposals may be deleted earlier when the agency considers their evaluation finished.
• Data of represented authors will be kept for the duration of the contractual relationship and during the subsequent legal periods.
• Tax, accounting, and contractual data will be kept for the legally required periods.
• Data used for commercial communications will be kept until consent is withdrawn or unsubscription is requested.
• Technical logs will be kept for the period reasonably necessary to protect site security.
When the data are no longer necessary, they will be securely deleted or blocked in accordance with applicable regulations.
7. Data recipients
Data will not be sold or transferred to third parties for independent commercial purposes. They may be accessed by providers that render services necessary for the agency's operation, such as:
• Web hosting and technological maintenance.
• Email and cloud storage.
• Document management and databases.
• Legal, tax, or accounting advice.
• Platforms for forms or sending communications.
• IT security services.
• Analytics or measurement providers, when they have been accepted.
These providers will act as data processors when appropriate and will be subject to contractual obligations of confidentiality, security, and data protection.
When necessary for the representation of an author or the exploitation of a work, professional data may be communicated to publishers, associated agents, scouts, production companies, audiovisual platforms, translators, distributors, lawyers, advisors, or other potential collaborators or licensees. These communications will only be made when there is an appropriate legal basis and they are necessary to provide the requested service or execute the contractual relationship. Data may also be communicated to authorities, courts, and public bodies when there is a legal obligation.
8. International transfers
Due to the international nature of the publishing sector and the representation of English-speaking writers, some providers, publishers, agents, platforms, or collaborators could be located outside the European Economic Area. When international data transfers are made, the agency will adopt the guarantees required by regulations, such as:
• An adequacy decision by the European Commission.
• Standard contractual clauses approved by the European Commission.
• Binding corporate rules.
• Other legally admitted guarantees or exceptions.
Additional information on these guarantees can be requested by writing to angela.fw@wildgooseagency.com
9. Rights of data subjects
Data subjects can exercise the following rights:
• Access: to know what personal data the agency processes.
• Rectification: to request the correction of inaccurate or incomplete data.
• Erasure: to request the deletion of data when appropriate.
• Objection: to object to certain processing based on legitimate interest.
• Restriction: to request that processing be temporarily restricted.
• Portability: to receive the data in a structured format and transmit them to another controller when applicable.
• Withdrawal of consent: to withdraw a previously granted consent at any time, without affecting the lawfulness of the prior processing.
• Not to be subject to exclusively automated decisions: when legally applicable.
To exercise these rights, a request can be sent to:
• Email: angela.fw@wildgooseagency.com
• Postal address: Carrer Felip II, 217, 08027 Barcelona, Spain
The request must indicate the right to be exercised and include sufficient information to verify the identity of the requesting person. A copy of an identifying document will only be requested when necessary and proportionate to confirm identity.
The data subject may also file a complaint with the Spanish Data Protection Agency when they consider that the processing of their data violates applicable regulations.
10. Minors
The services of this website are not specifically directed at minors. Persons under fourteen years of age must not provide personal data or submit proposals without the authorization of those who exercise their parental authority or guardianship. When a proposal is submitted by a minor, the agency may request the intervention and authorization of their legal representative before continuing any communication or negotiation.
11. Security
The agency will adopt reasonable and proportionate technical and organizational measures to protect data against loss, alteration, unauthorized access, disclosure, or destruction. However, no Internet transmission or electronic storage system can guarantee absolute security. Therefore, it is recommended not to send highly sensitive documentation through channels not previously agreed upon with the agency.
12. Links and third-party platforms
The site may contain links to publishers, media, bookstores, social networks, or other external pages. These entities process data according to their own privacy policies. The agency does not control nor is responsible for their practices, so it is recommended to review their conditions before providing personal information.
13. Changes to this policy
The agency may update this Privacy Policy to adapt it to regulatory, technical, organizational changes, or those related to its services. The current version will be permanently available on this website, indicating its update date.
Last update: 1st of August, 2026